Office Manager and Principal
EXPERIENCE
June 2015-Present
Principal, Northern Economics, Inc.
February 2005-Present
Office Manager, Northern Economics, Inc.
- Accounting management: responsible for all financial reporting for company, accounts payable, accounts receivable, payroll, and quarterly and yearly taxes. Manages all company accounting and project management records using Ajera accounting and project management software
- Member of Management team: assist corporate members with company wide decisions
- Assist in editing, graphic design, and proofreading of company documents and client reports
- Human resource management: manage all health insurance, life insurance, workman’s compensation, and retirement plan
- Manage database records and mailing lists
- Organize company functions
2001-2005
NANUQ, INC., Anchorage, Alaska
General Office Manager and providing essential services for the Accounting Dept.
Office Management
- Maintain/troubleshoot company office equipment, computers, phone system, etc.
- Assist in updating company policies and procedures
- Supervision and training of staff in various job duties
- Procurement of all office supplies for both Anchorage and field offices
- Planning and organization of corporate events
- Assist staff with projects and proposals, organizing data, meeting strict deadlines
- Travel and housing
Human Resources
- Perform new hire orientations and all associated paperwork
- Enrollment and maintenance of health/life insurance, and 401k
- Assisting with various employee issues
Accounting
Payroll
- Organizing, batching and processing weekly payroll for all corporate employees and contract workers.
- Process includes tracking personnel at multiple remote construction projects simultaneously. Tracking overtime, report writing and applying various rates, codes, fringe, and deductions
- Ensuring that all employees are paid correctly, on time and labor laws are adhered to.
Accounts Receivable
- Invoicing 27 clients both electronic and manual according to contract specifications
- Researching past due accounts
- Bank deposits and data entry of all incoming payments
Accounts Payable
- Coding, auditing and logging vendor invoices for accounts payable
- Weekly A/P check cycles and reports
Other
- Provide oversight and back up for all accounting functions in the absence of the Accounting Manager.
- Assisting with contract audits
1994-2001
Anchorage Community Mental Health Services, Anchorage, Alaska
Administrative Billing
- Weekly and monthly balancing of all payments, and billing cycles
- Processing insurance refunds, and adjustments
- Monthly review of client accounts
- Processing payments and adjustments into client’s accounts
- Setting client fee on sliding scale according to income levels
- Insurance verification
Data Processing
- Entry of 550+ daily transactions, balancing and report production
- Daily generation and distribution of insurance, patient billings, collection letters
- Daily and weekly system/server backups and coordination of tape changes
- Coordinate all maintenance of billing server
Clinical Records
- Active file maintenance for 2000 clients
- Open and close cases on clients
- Process correspondence including mail requests for information
Telephone Administrator
- Set up and maintenance of phone system including 50 phones
- Programming voice mails and troubleshooting phone problems
Optical Imaging
- Manage 3000+ archived files to include indexing, coding, retrieval and backup
- Maintain security access of files, and providing passwords
- Coordinate all upgrades and maintenance of system hardware and software
1990-1995
TS&G Awards and Arts, Anchorage, Alaska
Assistant Manager
- Open and close store
- Supervise staff of six
- Inventory and procure parts and supplies as needed
- Maintain over 400 files
EDUCATION
2002 Charter College
Automated Accounting, Accounting Essentials, Principles of Accounting
1994 University of Alaska Anchorage
Medical Transcription I & II, Medical Terminology I